Job Description

Administrative Assistant- London (12 Month FTC)

The Company

Willis Towers Watson is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas – the dynamic formula that drives business performance. Together, we unlock potential. Learn more at willistowerswatson.com.

The Business

Willis Towers Watson's investment consulting business helps clients improve business performance. We use our deep analytical skills to solve practical business problems, applying the latest techniques and software solutions to help clients measure and manage risk and capital, grow revenue and create competitive advantage.

The Role

Your main responsibilities will be as follows:

People

  • Demonstrate natural ease and effectiveness when dealing with clients/colleagues at all levels, but particularly very senior levels, internally and externally

  • Build effective relationships internally and interact with the wider Investment team to support queries addressed to the Portfolio Management Group

  • Assisting other members of the wider administrative team as and when required

  • Support the team’s adherence to Professional Excellence standards

Clients

  • Assist in the preparation and despatch of meeting packs for the Portfolio Management Group

  • Co-ordination of client and internal meetings, checking attendee availability, booking rooms and equipment, arranging video and telephone conference calls

  • Ongoing maintenance of data required by the Portfolio Management Group

  • To provide full administrative support to Portfolio Managers, including project management, voicemail and timesheet management, expense claims, drafting documents, filing, photocopying, to confidently deal with telephone calls/enquiries, take accurate messages and assist in any other administrative related matters, as requested

  • Provide support to other areas of the business as required

Excellence

  • Diary management: maintaining busy diaries scheduling meetings in multiple time zones.  Checking ahead to make sure all details have been arranged/confirmed in good time.

  • Travel: Arrange domestic and global travel arrangements including visas, accommodation, management of travel profiles and preparing complex itineraries when required

  • To provide administrative support to other members of the team as required

  • Ensure that documents conform to housestyle

  • Maintaining SharePoint, electronic network filing system and monitoring team’s adherence to Professional Excellence procedures

Job Requirements

The Requirements

  • Team Secretary/ Team Administration experience - Essential
  • Diary Management
  • Excellent one to one and team administrative skills including experience of using MS Word, Excel, PowerPoint and Outlook
  • Intermediate Excel skills - Able to use V-Look-ups, good knowledge of formulas, able to look at large amounts of data and manipulate it
  • Ability to organise and prioritise to successfully meet deadlines, often at short notice

  • To be proactive and possess the tenacity to effectively support the senior team members

  • To be able to work alone and make justified decisions on behalf of the senior team members

  • Flexible, adaptable and a good team player with excellent people skills, highly organised, monitoring and managing multiple tasks

  • Comfortable following systems and processes, and working together with internal and external  administrators

  • Excellent oral and written communication skills

    Willis Towers Watson is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

    We are committed to equal employment opportunities at Willis Towers Watson.